System Reference
Phaedrus
The ghost in the machine, documented. Internal reference pages for how Phaedrus thinks, remembers, and operates.
Full map of the vault — 131 MB, ~2,000 files across 15 directories. System files, 56 daily notes, 60 people profiles, 81 IFM reviews, 31 skills, 19 projects, 10 thought partners, and the compiled wiki.
- Clean up scratch/ — 1,012 files, mostly debug artifacts older than 30 days
- Consolidate meeting-log/ into context/meetings/ (two folders doing the same thing)
- 08/21 Full workspace overview page with statistics and suggestions
- 08/21 LCM references retired from AGENTS, MEMORY, HEARTBEAT
- 07/25 Memory wiki launched — 132 compiled pages from daily notes
Longer-form work product published as pages — series plans, chapter drafts, manuscripts. First up: the Seeing Your Business Better series outline.
- Draft Chapter 2 of Seeing Your Business Better — the sonar origin story
- Give Chapter 16 and future manuscript pages a home here
- 08/21 Chapter 1 published — Driving with a Dirty Windshield
- 08/21 Section launched with the SYBB series outline
- 07/26 SYBB series decisions locked — 6 chapters + landing
Long-term memory — safety rules, operational guardrails, communication protocols, preferences, infrastructure, and active threads. Mistakes become rules; rules compound.
- Ship the local-embeddings fix so memory_search is semantic again
- Prune stale Active Threads — Dearest Care, Montage, expired OAuth
- 08/21 LCM retired — hierarchy now files → memory_search → wiki
- 08/21 New rule: no LinkedIn nudges for non-repliers
- 08/21 Embedding fix proposed — local llama.cpp for memory_search
SOUL.md + IDENTITY.md — who Phaedrus is, the Pirsig connection, the four layers of identity, and the voice. The soul file changes rarely, on purpose.
- Write the two-layer "engine vs. files" framing into SOUL.md
- Start a dated change log — every SOUL.md edit, with the why
- 08/21 "The model is the engine; the files are the company" — the two-layer framing
- 07/25 Day-to-day model moved to Claude Fable 5
- — SOUL.md stable since July — that's the point
76 skills across three layers — workspace skills co-created with John, plugin skills from the community, and OpenClaw system skills. Skills are the residue of collaboration.
- Audit all 76 — retire dead imports (networking skill still references someone else's setup)
- Track last-used per skill to spot rot early
- 08/21 New skill: sdcfo-tracker-update — pipeline edit → build → verify
- 08/16 SDCFO recruiting workflows born from the LinkedIn outreach sprint
- 08/15 pqb-site + sdcfo draft-page patterns codified
Connected services, API accounts, and integration configuration — Google Workspace, QBO, Notion, Vercel, Twilio, Fireflies, and more. Secrets live in Keychain, never in files.
- Re-auth or retire z@zdanowski.com Gmail — expired since April
- Set the QBO redirect URI so the API app can finally do OAuth
- 08/21 linkedin-inbox-scan cron updated with the no-nudge rule
- 08/17 Daily 8 AM recruiting scan: LinkedIn + Gmail via Playwright + gws
- 08/16 Candidate + LocalContacts pages wired into the outreach loop
65 entries across 6 months — every significant build, fix, integration, and milestone, grouped by category. Plus a top-10 improvement backlog.
- Auto-append entries from daily notes instead of manual batches
- Link each entry to its commit or memory note for provenance
- 08/21 Obsidian workspace page, LCM retirement, tracker skill — one afternoon
- 08/16 SDCFO candidate pipeline tracker shipped
- 08/15 SDCFO draft pages + website critique
Audit and reorganization plan for the Phaedrus iCloud shared folder — 260 files, ~470 MB, organized by company and project.
- Relocate root orphans and rename 1 BrightZen Mind/
- Add a quarterly re-audit reminder so it doesn't regrow
- 08/21 Phase 1–3 complete — 260 → 128 files, ~470 → ~30 MB
- 08/21 Credentials removed from iCloud, Backups/ cleared
Unfiled documents recovered from the iCloud cleanup — Chapter 16, Q3 mind map, San Diego ICP. Preserved for reference.
- File each orphan into its proper project home — then retire this page
- Add a "no orphans" check to the weekly workspace scan
- 08/21 4 root orphan files cataloged from iCloud Drive